The SP2D is a crucial instrument in state financial management that is often overlooked by many. While it may sound technical, understanding the SP2D can be key to optimizing fund disbursement and ensuring the effective use of the state budget.
This article will thoroughly examine what SP2D is, the issuance process, and the provisions for submitting Payment Order (SPM) files, which are very important in government financial administration.
What is SP2D?
SP2D (Fund Disbursement Order) is a document issued by the Commitment Making Officer (PPK) at a government agency to order the disbursement of funds from the state treasury account to the recipient’s account.
The primary function of the SP2D is to ensure that funds needed by government agencies or third parties are disbursed quickly and on time. Without the SP2D, the disbursement process could be hampered, disrupting various government programs and projects.
The SP2D plays a crucial role in maintaining transparency and accountability in state financial management. This document records all details about expenditures, from the amount of funds to their intended use.
Using SP2D, every financial transaction can be easily tracked, helping to prevent budget misuse and ensuring funds are used according to the approved plan.
SP2D Issuance Process
The SP2D issuance process follows the Standard Operating Procedures (SOP) stipulated in the Decree of the Director General of Treasury No. KEP-66/PB/2013 dated April 8, 2013.
Prosedur ini menjamin bahwa setiap langkah dalam penerbitan SP2D dilakukan dengan benar dan efisien. Berikut adalah tahapan detailnya:
- Work units requiring funds submit a request to the Commitment Making Officer (PPK). This request must be accompanied by supporting documents, such as a Payment Request Letter (SPP) and related budget documents.
- The PPK verifies all received documents. This verification includes checking for completeness and compliance with applicable regulations. The PPK ensures that all administrative and technical requirements are met before proceeding to the next stage.
- After document verification is complete, the PPK issues a SP2D (Disbursement Order). This document must contain complete information regarding the amount of funds, the purpose of the disbursement, and the recipient’s details. The issued SP2D is then submitted to the State Treasurer (BUN).
- The State Treasurer conducts a follow-up review of the SP2D received. This review ensures that all information contained in the SP2D is accurate and complies with applicable regulations. If errors or discrepancies are found, the SP2D will be returned to the PPK for correction.
- Once the SP2D has passed the audit, the State Treasury Agency (BUN) disburses the funds to the recipient’s account. This disbursement process is usually conducted via electronic transfer to ensure speed and security. The disbursed funds must match the amount stated in the SP2D.
SP2D issuance requires the following documents:
- Payment Order (SPM)
- Nominative List
- Other relevant supporting documents (such as contracts, invoices, agreements, etc.)
- Absolute Statement of Responsibility (SPTJM)
- Ministry/Institution Work Plan and Budget (RKA-K/L) or Budget Implementation List (DIPA)
- Minutes of Handover (BAST)
- Payment Request Letter (SPP)
- Proof of Budget Credit Approval
- Statement Letter of Having Carried Out Activities
- Bank Statement or Bank Account Statement
- Activity Implementation Progress Report
- Payroll (for salary payments)
The completeness and suitability of these documents are very important to ensure that the SP2D issuance process runs smoothly and in accordance with applicable SOPs.
This standardized process ensures that every step in the issuance of SP2D is carried out with high transparency and accountability, helping to prevent misuse of funds and ensuring that the state budget is used effectively and efficiently.
Also read: Here’s an example of a business proposal for proposing business collaboration.
Terms and Conditions for Submitting Payment Order Documents (SPM)
Submitting the Payment Order (SPM) is a crucial step in the SP2D issuance process. The SPM is an official document issued by the Commitment Making Officer (PPK) to order the disbursement of budgeted funds.
The following are several conditions that must be met when submitting SPM files:
- Each SPM file must be accompanied by complete supporting documentation. This includes: – Payment Request Letter (SPP), – Approved budget details, – Proof of expenditure or relevant invoices, – Relevant contracts or work orders.
- The SPM must be prepared in accordance with the format established by the Ministry of Finance. This document must include the following information: a. SPM number and date, b. Name of the recipient of funds, c. Amount of funds requested, d. Appropriate budget allocation, e. Purpose of use of the funds.
- Before submission to the State Treasury Service Office (KPPN), the SPM must undergo internal verification at the relevant agency. This verification aims to ensure that all information and supporting documents comply with applicable regulations.
- The SPM must be signed by an authorized official and stamped with the official agency stamp. Without the signature and stamp, the SPM will not be considered valid and cannot be processed further.
Procedure for Submission to KPPN
Once the SPM is complete and verified, this document must be submitted to the KPPN (State Revenue Office) for the disbursement process. The procedure for submitting the SPM to the KPPN is as follows:
- Completed SPM documents are submitted to the KPPN (State Revenue Office). Submission can be made in person or through the online system provided by the KPPN.
- The KPPN will verify the validity and completeness of the SPM files received. This inspection includes verifying data and supporting documents to ensure compliance with applicable regulations.
- If the SPM is declared complete and valid, the KPPN will issue an SP2D. This SP2D will then serve as the basis for disbursing funds to the designated recipient’s account.
- Once the funds are disbursed, the KPPN will inform the relevant agencies of the receipt of the funds. This information is crucial to ensure that the funds are used for their intended purpose.
Submitting SPM documents in accordance with applicable provisions and procedures is crucial to ensuring a smooth disbursement process. By adhering to these provisions, government agencies can ensure that budgeted funds are used effectively and appropriately.
The SP2D (Special Purpose Document) is a crucial component in ensuring the smooth disbursement of funds within government agencies. By understanding the issuance process and requirements for submitting SPM documents, we can help maintain transparency and efficiency in the use of the state budget.
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