In running a business, when you are required to send an email to business partners, potential clients or customers, or even investors, you may need an example so you don’t write it wrong.
Writing a good business email is very important so that your purpose in sending the email can be conveyed clearly.
So, what is an example of a good business email and what should be written in an email? The following is the explanation.
Understanding Business Email
Business email is a business communication method that plays an important role in establishing relationships with colleagues, partners and sponsors.
Jadi, menulis email bisnis tidak bisa sembarangan. Sebaiknya kamu menggunakan bahasa profesional dan mengkomunikasikan pesan profesional saat menulis email.
So, writing business emails cannot be done carelessly. You should use professional language and communicate a professional message when writing emails.
Also read: Sponsorship is: Definition, Types and Benefits
Steps to Writing a Business Email
1. Write the Reason for Sending the Email in the Subject
A subject line that is not long-winded or ambiguous will catch the recipient’s attention and make them want to read the email you sent.
For business emails, the subject line should state the topic of the email and relevant details such as date, time, or need.
2. Don’t forget to write a greeting sentence
Start the email by writing the recipient’s name correctly.
If the email is to just one person, use their full name or a formal nickname. If the email is being sent to a group of people, use a greeting like “Dear [name of division or company] team.”
3. Write the meaning clearly
In the opening paragraph of the email, state your goal clearly. For example, if you ask about orders that have been placed or even product offers, mention that information in the first few lines of the first paragraph.
4. Emails Should Stay Concise
Try to stay focused on one topic in each email. By doing this, you will reduce the possibility of misunderstanding the intentions of the recipient.
5. Keep the Writing in a Professional Tone
In every example of a business email, you will definitely be asked to use a professional tone in each writing. Avoid slang, informal sentences, and non-standard grammar.
6. End professionally
Just like starting an email formally, end the email with a professional closing. For example, by using the sentence:
- Yours faithfully
- Greetings
- Best regards
- Thank You
After that, write your name, title, and contact information, which can also be accompanied by a digital signature, social media links, company logo, and inspirational quotes.
Also read: 10 Entrepreneurial Characteristics You Must Have for Business Success
Examples of Business Emails for Various Purposes
1. Collaboration Offer Email
Subject: Offer of Cooperation Agreement
To [Name/recipient company],
We [Name of sending company] are a company that operates in the field of food raw materials for small and large scale purposes. Through this email, we would like to offer you a cooperation proposal to become a supplier of food raw materials that can be used in making menus at [Name/recipient company].
We have a wide selection of raw materials with the best quality that you need. For more details, we attach a specification document for the materials we have. Apart from that, you can also visit our website at [Sender’s website or social media] for information about our work experience.
We thank you for your attention. Hopefully [Name of sending company] can establish good cooperation with [Sender’s website or social media] to achieve mutual success.
Yours faithfully,
[Your name]
[Designation and company name]
2. New Product Release Emails
Perihal: Memperkenalkan [Produk/layanan baru kamu] – Bersiaplah untuk kagum!
Hi [Recipient’s name],
Get ready to witness something extraordinary!
We are excited to launch [Your new product/service] which has been carefully crafted to solve your problem to [explain the key benefits/results of the product]. We can’t wait for you to experience the amazing results this product has
To celebrate the launch, we’re offering an exclusive early access opportunity. Be the first to try [your new product/service] and discover its transformative power.
Head to our website [or mention other relevant details] to learn more and secure your spot. Don’t miss out on this amazing opportunity because we can’t wait to start this journey with you!
Cheers,
[Your name]
[Company name and position]
3. Example of a Sales Promotion Business Email
Subject: High Quality Martial Arts Equipment
Greetings [Name/recipient company],
My name is [Your name] and I am a sales associate at [Company name]. We are a leading provider of martial arts mats and training equipment in [Domicile of business].
We are interested in working with local gyms to provide martial arts and training equipment for use by gym memberships. I’d love to talk to you about this and send you some samples of the products we have.
You can let me know if you want more information.
Thank You
[Your name]
[Company name and position]
[Contact contacted]
4. Out of Stock Notification Email
Subject: [Product name] Out of stock
Dear loyal customers,
We regret to inform you that our high quality [Product name] is currently out of stock in all three of our stores.
We expect to receive at least [Number of products] on [Date, day and time]. If you would like to order it for collection on or after this date, please contact our sales manager, [Name of contact person] at [Phone or cell number].
Thank you for understanding, and we hope to see you at [Store name] soon!
Yours faithfully
[Your name]
[Store name]
[Contact number]
5. Affiliate Partnership Business Email Example
Subject: Join us in an exciting partnership, [Influencer Name]!
Hey [Influencer Name],
I couldn’t resist reaching out because I enjoy your great content. Your content is truly inspiring!
So, I’d like to offer you a deal like this: We’re on a mission to spread the word about our [product/service] and we think you’d be the perfect partner. Your impact and connection with your audience is impressive.
We’ve created an affiliate program that allows you to earn income while sharing something of value with your followers.
If you’re ready, can I contact you directly to discuss the details and brainstorm fun ways to collaborate?
I will wait for the good news!
Cheers,
[Your name]
[Your company]
That’s an explanation of business emails, how to write them, and examples of emails. If you want to provide offers to customers, apart from email, you can also use the Labamu application.
Here there is a feature called Offers, where you can provide various promotions aimed at making customers come back and be more diligent in making transactions at your shop.
Apart from that, there are many other features that will help your business grow and develop. Come on, download the Labamu application directly on Google Play or the App Store!
